CONTENTS:

PREFACE

I. PURPOSE OF THE AREA

II. FUNCTION OF THE AREA

III. MEMBERSHIP

IV. ADMINISTRATIVE OFFICERS

V. COMMITTEE AND SUBCOMMITTEES

VI. ASC DISCUSSION LIMITS

VII. PROPOSALS AND MOTIONS

VIII. QUORUM

IX. VOTING

X. ELECTIONS OF TRUSTED SERVANTS

XI. REMOVAL FROM OFFICE

XII. CONDUCTING BUSINESS AT AREA SERVICE COMMITTEE (ASC) MEETINGS

XIII. ATTENDANCE POLICY

XIV. ASC MEETING FORMAT

XVII. REPORTS

Subcommittee reports should include the following

XVI. FINANCIAL GUIDELINES

XVIII. WNCANA ASC AGENDA SCHEDULE

PREFACE

These guidelines and procedures have been compiled as an aid to understanding the proceedings at the Western North Carolina Area Service Committee (WNCASC) meeting and to help us conduct our business in a practical and spiritual manner. Other references, from which these guidelines and procedures have been compiled, are A Guide to Local Service, The Twelve Traditions of Narcotics Anonymous, and The Twelve Concepts for Narcotics Anonymous Service.

I. PURPOSE OF THE AREA

The purpose of the WNCASC of NA shall be to respond to the needs and collective conscience of its member groups, to support and encourage unity, welfare, and growth of the Western North Carolina Area as a part of a worldwide fellowship.

II. FUNCTION OF THE AREA

The function of the Area Service Committee (ASC) is to provide services to the member groups of the Western North Carolina Area of Narcotics Anonymous (WNCANA) in order for the member groups to stay focused on their primary purpose, carrying a message of recovery to the addict who still suffers. The ASC and its officers are ultimately responsible to the groups they serve.

III. MEMBERSHIP

• The membership of WNCANA shall consist of each present NA group or any future NA groups in the WNCA.
• These groups will send a representative (known as a GSR) to monthly ASC meetings.  Each group will fill out a Meeting update/new meeting form. See the Secretary.  
• Each participating group shall be entitled to one vote at the ASC meeting.  Only Group Service Representatives (GSRs) or their alternates, in the absence of their GSR, may cast votes for their group. 
  • Newly formed groups must attend the monthly ASC meeting 2 times in order to be entitled to vote at the ASC meeting. 
• Each representative may represent only one group.  
• Any group not represented for two consecutive, ASC meetings will henceforth be dropped from the roll for purposes of determining a quorum.  This does not disqualify them from membership in WNCANA.

IV. ADMINISTRATIVE OFFICERS

The Executive Committee of the WNCASC of NA shall be composed of the following officers: ASC Chairperson, ASC Vice-Chairperson, ASC Secretary, ASC Treasurer, and Regional Committee Member. Additional officers of the ASC are Alternate Secretary, Alternate Treasurer, and Alternate Regional Committee Member.

Qualifications:

• A Substantial amount of clean time and personal maturity shall be the first consideration, along with experience in the steps, traditions, and concepts of service.  
• Our trusted servants shall demonstrate the stability and personal sense of direction that serve as an example to others.  They should be capable of serving without attempting to govern.  In addition, no ASC member may hold more than one voting position.

Specific Duties and Qualifications of ASC Officers:

ASC Chairperson

Qualifications: Three years clean time, previous service experience at the Area level.

Duties: 

• Responsible for conducting committee meetings 
• Coordinating with the Secretary to par the ASC agenda 
• Approve the ASC minutes prior to the Secretary sending them out.
• Co-signer of the ASC bank account
• Vote only in the case of a tie at ASC meetings
• Attend all ASC meetings
• In the absence of the Treasurer and Alternate Treasurer, the chairperson will take any donated funds and deposit them in the WNCANA bank account ASAP
• Will maintain one of two P.O. Box keys; will make this accessible upon request

ASC Vice-Chairperson

Qualifications: Two years clean time, a willingness to become ASC Chairperson upon ASC approval the following year (2-year commitment), and previous service experience at the Area/Group level.

Duties: 

• Coordinates all subcommittees, keeping in regular contact with the chairpersons of each subcommittee to stay informed of their projects and problems
• Attending subcommittee meetings whenever possible. And attend each subcommittee at least once a year. 
• Ensure that all are groups are visited at least once during the election year by  one officer of the WNC Area
• If disputes arise within the subcommittee or between subcommittees, the ASC Vice-Chair helps find solutions to them. 
• Responsible to assist the chairperson in conducting area committee meetings and to personally facilitate ASC meetings in the Chairs absence

ASC Secretary

Qualifications: Two years clean time, should be competent in clerical skills.

Duties: 

• Attends all ASC meetings. 
• Takes clear, accurate minutes of area committee meetings.  
• Distribute the minutes no later than two weeks after the meeting, pending their approval by the committee chair. Minutes shall be emailed to all committee participants.  Work with the Chairperson to prepare an agenda for the following Months ASC.  Maintains an updated mailing list (phone numbers, and e-mail addresses) of all participants for inclusion in ASC minute’s distribution. 
• Maintains a file, in chronological order, of all proposals made at the ASC.
• Maintain an Archive any changes to ASC Policy
• Maintains an Archive of all minutes for the preceding three years 
• Ensure that there are enough of the following forms/packets available at every ASC meeting.
  • Subcommittee report forms
  • New GSR packets
  • Meeting changes
• Remind the Subcommittee Chairs In March that Subcommittee budgets and updated guidelines are due in May.
• Notify Area two months (April) prior to elections (June) of all open positions.
  • Include in minutes that Nomination are held in May
  • Elections are held in June
• Safeguard the passwords for both the Area and the convention websites.

Alternate Secretary

Qualifications: One-year minimum clean time, a willingness to become secretary upon ASC approval the following year (2-year commitment.)

Duties: 

• Performs the duties of the Secretary in the Secretary’s absence
• Assists the Secretary in the performance of the Secretary’s duties.

Treasurer

Qualifications: Three years clean time, previous experience in business, accounting, and bookkeeping, or as a successful group treasurer.

Duties: 

• Receives and record contributions from the groups
• Administers the area’s checking account
• Pays all ASC bills in a timely fashion
• Reimburses officers and subcommittee chairs in accordance with financial guidelines
• Keeps careful records of all transactions
• Give a written report on the financial status of the area committee at each of its meetings
• Prepares a full financial report of the previous year and an annual preliminary budget for the upcoming year
• Co-signer of the ASC bank account
• Be prepared at any time to advise the ASC on specific and/or general financial condition
• Attends all ASC meetings
• Maintain one of two P.O. Box keys and to make this key accessible upon request.

Alternate Treasurer

Qualifications: Two years clean time, a willingness to assume duties of Treasurer upon ASC approval the following year (2-year commitment), previous experience in business, accounting, and bookkeeping, or as a successful group treasurer.

Duties: 

• Attend all ASC meetings
• Performs the duties of Treasurer in Treasurer’s absence
• Assists Treasurer in performance of Treasurer’s duties.

ASC Regional Committee Member (RCM)

Qualifications: Three years clean time, previous service experience at the Area level (suggested, Alternate RCM for one year.)

Duties:

•  Keep ASC in touch with the larger world of NA 
• Providing information on activities in neighboring areas
• Functions being sponsored by the regional committee
• Report relevant information to appropriate subcommittee
• Report important issues being discussed at various levels of service
• Participates at the Regional Conference as a voice of the Area
• When Voting the RCM will vote the Group conscience of the Area
• Prior to the World Conference, the RCM shall obtain a vote of confidence from the Area
• Submit the annual Conference Agenda Report
• A quarterly report of the RSC and make available the minutes of the RSC and Regional subcommittees to the ASC
• Attend all regular ASC meetings, which are not in conflict with Regional meetings.

Alternate Regional Committee Member (Alt. RCM)

Qualifications: Two years clean time, a willingness to become RCM upon ASC approval the following year (2-year commitment), and previous service experience on the Area level.

Duties:

• In the absence of the RCM the Alt. RCM shall perform the duties of the RCM
• Works closely with the RCM in performing the RCM’s duties
• Attends the RSC with the RCM.

V. COMMITTEE AND SUBCOMMITTEES

The following standing subcommittees are Activities, Campout Committee, Convention Committee, Hospitals and Institutions, Information Technology, Policy, Public Relations, Unity Day. Each subcommittee shall present a set of guidelines and annual budget for approval by the ASC (yearly in April); present a monthly written report at the regularly scheduled ASC meeting. 

Committee and Subcommittee Chairpersons

Qualifications: All Subcommittee Chairs shall have a minimum of three years clean time.  All Subcommittee Vice Chairs shall have two years clean. Chairs cannot hold GSR position in addition to their chair position.

Duties by Subcommittee:

Activities Subcommittee: 

• Facilitates bi-monthly activities
• Coordinating Area Anniversary with the sponsoring Group/Groups
• Serves in an advisory capacity to Group activities
• Holding a July fundraiser for the RSC
• Provide a written monthly report at the ASC
• Provides a yearly budget at the April meeting of  ASC
• Provides and updated subcommittee guidelines at the ASC April meeting  

Campout Committee:

• Responsible for putting on the annual Looking Glass Bash Campout
• Maintains communication with Area Service Committee
• Provides a monthly financial report to the ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Convention Planning Committee: 

• Responsible for putting on the annual Spiritually High in the Land of the Sky Convention
• Maintains communication with Area Service Committee
• Provides a monthly financial report to the ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Hospitals and Institutions Subcommittee: 

• Maintains a database of addicts who have successfully completed orientation.
• Provides a communications link between the Regional H&I and Group levels
• Maintains a list of all appropriate hospitals and institutions in the Area
  • Maintains a list of facilities  serviced by assigned Panel Coordinator Leader
  • Maintains a list of facilities currently not serviced by H&I
• Provides a yearly budget at the April meeting of ASC
• Provides and updated subcommittee guidelines at the ASC April meeting  

Information Technology Subcommittee: 

• Maintaining and updating the AREA website www.wncna.org
• Works closely with all GSRs to update the AREA meeting lists
• Works with all the subcommittees to have accurate information for the addicts interested in getting involved
• Updates CRNA.org meeting website
• It is the responsibility of the IT Chair, IT Vice-Chair,  and Area Secretary to safeguard the password for the WNCNA.ORG, the convention, and campout websites.
• Provide Area with Monthly Announcement Sheets, Provide PR and H&I with the current on the meeting list. 
• Provides a yearly budget at the April meeting of ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Policy Subcommittee: 

• Considers input that affects policy of the ASC 
• Provide policy recommendations to ASC
• Review new business proposals prior to the ASC meeting for policy and Tradition violations
• Recommends policy changes and updates. 
• Works with the area secretary to ensure that all passed proposals/motions are updated into policy and archive into the proper file.
• Provides quarterly addendum to policy, if applicable, and annual updates policy package to all ASC participants. 
• Provides a yearly budget at the April meeting of ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Public Relations Subcommittee: 

• Maintains an ongoing telephone contact system (helpline) for the WNC Area
  • Conducts training for helpline and Twelve-Step list
  • Maintains and updates a Twelve-Step list 
• Conducts two Learning Days per year
• Shall provide a forum for Area subcommittees to share experiences with one another and help groups overcome isolation and learn from each other’s experience.
• Coordinates a Poster Day
• Works as liaison between the Professional community and NA
• Distributes meeting lists to local facilities
• Provides a yearly budget at the April meeting of ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Unity Day Subcommittee:   

• Provides and updated policy April meeting of ASC 
• Conduct an annual Unity Day Cookout 
• Provides a yearly budget at the April meeting of ASC.
• Provides and updated subcommittee guidelines at the ASC April meeting  

Ad Hoc Committee:

• These committees are formed as necessary to accomplish tasks not covered by the standing Subcommittees
• Are established by a proposal or appointed by the ASC or elected by the ASC.
• Are disbanded 
  • When the task assigned is completed 
  • Report is presented to the ASC

 

VI. ASC DISCUSSION LIMITS

The following members have a voice on the floor of the ASC: 

• ASC Vice-Chairperson
• ASC Secretary or Alternate Secretary
• ASC Treasurer or Alternate Treasurer
• RCM or Alternate RCM
• GSRs or Alternate GSRs
• Subcommittee Chairpersons or Alternate Subcommittee Chairpersons 
• All in attendance may have a voice on the floor at the discretion of the ASC Chairperson

The listed members have priority recognition on all discussions. 

VII. PROPOSALS AND MOTIONS

• Motions are made on all items of financial matters 
  • Follow Roberts Rules of Order
• Proposals are made on all other issues 
  • Consensus-Based Decision Making 

Proposals and Motions can be made by the following: 

• GSRs or their Alternates
• Subcommittee Chairpersons or their Alternates 
• ASC Vice-Chairperson. 
• A GSR or their Alternate must second all Proposals and Motions before it can proceed to discussion 

Participation on Motions: 

Process: Main proposals, 2-pro/2 con; Amendments, 2 pro/2 con; reconsider a previous proposal 2 pro/2 con 

• Extending a discussion may be initiated at the discretion of the ASC Chairperson
• A call for a vote is not debatable and must be seconded; Items from which there is a conscience from the GSRs
• Once a Group has informed its GSR how to vote on a proposal, a discussion cannot, within our Traditions, change the Group conscience
• There will be no limit on the number of times ASC can waive policy, but it will require a 2/3 majority of GSRs present for policy to be waived 

Recognition: Anyone wishing to be recognized must raise their hand and be recognized by the ASC Chairperson, except: 

• Point of personal privilege cannot interrupt a vote: 
  • a need for assistance 
  • excuse for absence 
  • emergency 
  • to answer accusations 
• Point of order: 
  • a question or objection as to whether present proceedings are allowed by the rules of area policy 
• Appeal to the Chairperson: 
  • to appeal chairperson to be heard or make a proposal
• Point of information: 
  • request to Chairperson for information relevant to the discussion,
  • Chairperson determines if the request is valid for the discussion
• Call for a vote:
  •  a member asking for a vote on a proposal at hand 

 

VIII. QUORUM

A quorum of GSRs (1/2 of active Groups) must be present in order for the WNCASC to conduct business, including both consensus and voting. 

• Active Groups
  • Must have attended ASC within the last two month 
• Inactive Group
  • Has not attended the previous two regularly scheduled ASC meetings
  • Is not counted towards Quorum
  • Meeting remains on the meeting list

IX. VOTING

WNCASC Guidelines for Consensus-Based Decision Making 

• Proposals are made in all cases, except for budget and financial matters. 
  • A written proposal is submitted to the Chair. If the Executive Committee determines that the proposal is not in violation of Policy, Traditions, or Concepts it is presented to ASC members for consideration. 
    • If the Chair is still unclear if the proposal is a violation, it is referred to the Policy chair for clarification. 
  • Proposals affecting policy are 
    • recorded in the minutes
    • taken back to the groups by the GSRs for Group Conscience
    • submitted for consensus at the following ASC meeting. 
  • Chair asks if there is consensus. If yes, the proposal passes and is recorded in minutes. 
    • A copy of  the passed motion/proposal will be put into the Motion/Proposal archival file 
    • A copy of the passed motion/proposal will be given to the policy chair for adoption (if necessary) into the area policy 
  • If no, Chair asks opposing individuals to express their concerns and what it might take to reach a compromise (if any). 
  • The maker is asked if the compromise is acceptable. 
    • If yes, the Chair asks if there is now consensus? If yes, the proposal passes and is recorded as stated above
    • If no, the proposal now over
  • If a compromise and consensus cannot be reached and two or fewer voting members are opposed, the Chair asks if they are willing to concede (stand aside) and allow the proposal to move forward. If the opposition agrees to stand aside, the proposal can pass and is recorded in minutes. If opposition does not stand aside, or the proposal was opposed by more than two members, the item fails and is recorded in minutes. 

 

WNCASC Guidelines for Motion-Based Decision Making

• Motions are made in all issues to do with Budget and Financial matters.
  • Require a vote need an established majority, 
    • At least one more than one-half of WNCASC members present must vote yes, in order for a proposal to pass. 
    • Both “no” and “abstain” votes count as no votes in financial matters. 

 

X. ELECTIONS OF TRUSTED SERVANTS 

• All elected servants are elected by GSR majority vote. 
• Only GSRs (or alternates) vote in elections. 
• A quorum must be established for an election to be valid. 
• Nominations should be solicited by group conscience of each group within the Area. 

All  ASC positions are open to election and will be announced two (2) months (APRIL) prior to the election to enable GSRs to solicit nominations from their groups. 

• An explanation from the WNCANA Policy is needed to establish each position’s responsibilities per office. 
• The position is announced and nominations are taken, each nominee must be present. 
• Nominations need not be seconded. 

Before the actual vote is taken, nominees

• State their qualifications for serving the fellowship as a whole in the Area
  • State clean time date
  • Past service experience
  • Why they can serve and want to serve the fellowship
• In the case of only one nomination, a vote of acclamation is taken, that is a two-thirds (2/3) majority vote of all voting participants is necessary. If this fails, the issue goes back to the Groups for further nominations. 
  • After accepting nominations from Group conscience, the ASC Chairperson will ask the floor if there are any further nominations. If no further nominations are set forth, nominations are closed and a vote is taken.  
  • Voting is done by paper ballot. 
  • This procedure is repeated until all the positions are filled. 

If a subcommittee chairperson position becomes vacant midterm, it is a housekeeping issue. 

• It may be voted on immediately at an ASC meeting in order to fill the position
• Only GSRs (or alternates) may vote in these elections. 
• Each subcommittee chairperson position will be open again in yearly nominations and elections. 
• The position of Convention Subcommittee Chairperson is elected in January of each year. 

XI. REMOVAL FROM OFFICE

Voluntary Resignation: 

• A WNCASC officer or subcommittee chairperson should submit a resignation in writing to the ASC Chairperson prior to the next ASC meeting. 

Involuntary Resignation: 

• Absence from three (3) or more ASC meetings during term of office
• Loss of abstinence from drugs constitutes resignation from office. 

Impeachment: 

• Removal of a WNCASC officer or subcommittee chairperson is a serious step that should only be undertaken in extreme situations. Our goal throughout the entire process should be to correct any problem that does exist without having to resort to a full removal procedure. 
• Only after all attempts to correct the problem have failed should we act to remove the officer/chairperson. 
• Our primary responsibility is to strive to protect the interests of the WNCASC, but it is also the responsibility of our body to protect the individual rights of the officeholder. 

These grounds represent prerequisites for impeachment. 

• They are not meant to imply that impeachment is necessarily in order in every case that these grounds exist. They are simply intended as a guide to the “Group Conscience” when impeachment proceedings are instigated. 
• A malicious misuse of the terms and conditions of office, and/or generally unethical conduct inconsistent with the role of trusted servants.
• Failure to carry out the duties and responsibilities of the office. 

Removal Procedures

• The individual will be notified ten (10) days prior to the ASC by the WNCASC Chairperson or another administrative officer (Alternate Chairperson, Secretary, Treasurer, RCM, or RCM Alternate). 

• Only GSRs (or alternates) vote in removals. 
• A quorum must be established for a removal to be valid. 
• A proposal for impeachment is presented with due cause stated. 
• The respondent is given a rebuttal if so desired, not to exceed ten (10) minutes. 
• A closed ballot is taken. 
• A two-thirds (2/3) majority vote of all GSRs (or alternates) present is necessary to impeach. 

XII. CONDUCTING BUSINESS AT AREA SERVICE COMMITTEE (ASC) MEETINGS 

• In order to complete business in a timely and orderly manner, the WNCASC of NA has adopted certain rules, procedures, and guidelines to determine how things will be run at business meetings. 
• It should always be remembered that an ASC meeting is not an NA meeting and operates differently. 
• It is not the intention of the WNCASC of NA to exclude anyone or to hide what is going on in the meetings. 

This section has been adopted to allow everyone to be able to understand how our business is conducted. It is designed to give everyone equal access to the use of the rules that govern our meetings. 

This section has been adapted specifically for the WNCASC of NA. It is a blend of some Regional Policy and parliamentary procedure as a guide for running a meeting. 

Quorum 

• The quorum is the minimum number of Groups present at a WNCASC meeting before it can proceed to transact business. 
• The quorum is set at 1/2 of the active participating member Groups. Refer to Quorum  (Section VII) for a definition of active/inactive member Groups. 

Quorum is not present 

Should quorum not be present at a WNCASC meeting business may be conducted, but such business must be authorized at the next WNCASC business meeting by 1/2 vote of the active member Groups. 

• The ASC shall meet every month on the third (3rd) Saturday from 10:00 am until all business is accounted for.
• This conference shall be the forum for the exchange of information, experience, strength, and hope to serve as a resource to the Member Groups.
• The ASC shall meet in a centralized location.
• Special meetings may be addressed by the ASC Chairperson or by three (3) GSRs. The purpose, place, and time of the meeting shall be stated in the notification to all participants. Except in cases of emergency, fourteen days’ notice shall be given. Notification of participants is the responsibility of whoever calls the meeting.
• The ASC Chairperson works with the Area Secretary to develop the ASC agenda prior to each meeting.
• Proposal should be sent to the secretary no later than one week before the ASC meeting. 
• Any proposals not already on the agenda are to be given to the ASC secretary in writing at the beginning of the ASC meeting.
• GSR and Chairperson can make and second proposals. 

XIII. ATTENDANCE POLICY

Groups must be regularly represented by GSRs at ASC meetings to keep their groups active. 

If a GSR or GSR Alternate at two (2) consecutive ASC Meetings has not represented a Group, then the Group becomes an inactive member and is removed from calculating the quorum. The Group becomes an active voting member as soon as a GSR or GSR Alternate again represents it at the ASC.
A quorum must be reached by thirty minutes after the scheduled meeting times. 

It is required that all ASC officers and subcommittee Chairs attend all regular meetings. 

In the event that an officer cannot attend, they shall send a written report and the ASC chairperson shall be notified. If two (2) consecutive meetings are missed the ASC Chairperson shall bring the matter of noncompliance before the ASC for review. 

XIV. ASC MEETING FORMAT

At 9:50 ask for new GSRs

Vice-Chair or designee takes new GSRs aside for orientation

• Distribute “Welcome GSR Packet”
• Explain Area procedure
• Assign a “regular” GSR to sit next to the New GSR to help them feel comfortable and welcome 

At 10:00 am open the meeting

1. Read  the Twelve Traditions of Narcotics Anonymous
2. Read the Twelve Concepts of Narcotics Anonymous
3. Read the Concepts of the month
4. Read the purpose and definition of an Areas Service Committee
5. Roll call
6. Approval of Previous minutes
7. Chairperson’s Report
8. Vice Chairperson’s Report
9. Secretary’s Report
10. Treasurer’s Report
11. RCM’s Report
12. Group Reports
    1. New Meeting
    2. Moving location
    3. Having problems
    4. Need support
13. Subcommittee Reports
    1. Activities
    2. Campout
    3. Convention
    4. H&I
    5. IT
    6. Policy
    7. PR
    8. Unity Day
14. Old Business
    1. Election of officers if necessary
15. New Business
    1. Prearranged agenda has priority
16. Open forum for any NA member
17. Plans for the next meeting are discussed
18. Announcements
19. Closing reading

XVII. REPORTS 

• All oral reports are limited to ten (10) minutes. 
• All reports are to be legibly written or typed on provided Subcommittee report forms
• Turned over to the secretary before old business. 

Subcommittee reports should include the following 

• Workshop activity.
• Communications with Groups and Regional subcommittee
• Current as well as future plans.
• Reports on special projects (those outside the normal duties of officers or subcommittees) should be written and include pertinent information for review.
• Financial report of subcommittee. All ASC Committees and Subcommittees that have bank accounts must submit a copy of their monthly statements in their reports to ASC. 

XVI. FINANCIAL GUIDELINES 

• The WNCASC of NA shall be funded solely with seventh tradition funds and supplemental fundraisers. 
  • All WNCASC funding of budgetary needs are accomplished through financial examination/evaluation of the previous year’s funding and expenditures (both quarterly and annual)
  • Are assigning prescribed percentages of expenditure to each budgetary item for the upcoming year. 
  • Note: A budget is defined as an estimate, often itemized, of expected income and expense, or operating results, for a given period of time. 
• The annual budget shall be presented at the June meeting for approval.
• The treasurer is responsible for the compilation of the area budget, which shall be distributed in May for homegroup review and comment.
• Subcommittees shall present their budgets to the treasurer in April, to allow ample time for the compilation of the area budget.
• Maximum expenditure per budgetary item is determined by the prescribed percentage for that item plus available funds as determined by the treasurer.
• Unspent budgeted funds shall be re-allocated at the discretion of the WNCANA.
• Maximum expenditure of a budgeted item may be exceeded pending available and/or re-allocated funds, at the discretion of the WNCANA.
• All monies accumulated from Group contributions and other NA sources shall be maintained in a bank account general fund.
• All expenditures will be stipulated in the WNCASC meeting minutes.
• All expenditures made by the ASC shall be paid by check (whenever possible).
• All checks shall be required to have two (2) of the following signatures: Treasurer (preferable), ASC Chairperson, ASC Alternate Chairperson, or the Secretary.
• On a check made payable to one of the authorized signers on any of the bank accounts, the payee shall not be authorized to sign the check; other signatures are required.
• Approved budgeted expenditures may be disbursed in advance from the Treasurer; all expenditures must later be verified with receipt or proof of purchase.
• Unbudgeted prudent expenditures shall be made from the Treasurer with receipt or proof of payment. Any expenditure the Treasurer questions reasonable and prudent shall be brought before the ASC for approval.
• Each quarter, prior to each RSC, the treasurer shall submit a proposed regional donation, based on prudent financial management and in adherence to area policy, to be approved by the WNCANA. A check for the approved sum will be given to the RCM to be presented at the RSC.
• The Treasurer shall maintain a prudent reserve (fund balance) of financial resources equivalent to two months operating expenses (based on budgeted needs) for the WNCASC of NA and all of its entities, excluding the area convention.
• For emergency expenditures of ASC must be approved by two Area officers and three GSRs in between regular ASC meetings. 
• The ASC shall reimburse the RCM and Alternate RCM their travel expenses for gas and two (2) night’s lodging expenses, not to exceed the rate at a reasonably priced motel, for attendance at the Regional meetings of the RSC.
• The ASC shall reimburse subcommittee chairs travel expenses for gas and, if the meeting is more than 150 miles away, one (1) night’s lodging, not to exceed the rate at a reasonably priced motel, for attendance at the regional subcommittee meeting of their service subcommittee. 

XVIII. WNCANA ASC AGENDA SCHEDULE

• March/April:
  •  (Bi-annual) World Service Conference Agenda review/votes
• April:
  • Subcommittee budgets due 
• May: 
  • Nominations for officers and subcommittee chairpersons 
• June: 
  • Dedicated meeting – elections and budget approval only
• July: 
  • New trusted servants take office.