Our First Tradition states that “personal recovery depends on NA unity.” The Activities Subcommittee coordinates fun, recovery-oriented events that help promote unity in the Western North Carolina NA Area community, as well as fundraising events that help support other committees and groups in the Area in their effort to carry the message to the still sick and suffering addict.

Any Questions or comments email: activities.wncna@gmail.com

 The Activities Subcommittee is in charge of creating events for addicts to attend.

  • Recovery can be a lot of fun.
  • Activities puts together summer tubing events, snow tubing, roller skating, bowling, winter indoor events, area celebrations, and more.
  • Come to the monthly meeting and be a part of.
  • No clean time is required to be a part of the Activities Subcommittee, just come out and join us.

Come to the meeting and get involved.

Why Should I Get Involved?

The Activities Subcommittee helps promote unity and a sense of camaraderie within the WNCNA community. Without the Activities subcommittee, all of the responsibilities of planning, organizing, and hosting events that are so important to our personal recovery would be placed with the individual groups whose primary purpose is to carry the message. As it states in the First Tradition, “Our common welfare should come first,” and that is the purpose of the Activities subcommittee: helping to ensure the common welfare of the Fellowship as a whole.

Purpose 

To coordinate and plan activities that promotes unity and fellowship in the NA program. All activities must be  held following the Twelve Traditions of Narcotics Anonymous. 

Subcommittee Membership 

General Membership  

  1. One day of clean time to get involved.  
  2. The willingness to fulfill the commitment.  

DUTIES: 

  • It is suggested that you attend the subcommittee meetings. 
  • That you make a one year commitment. 
  • Assist in the planning, coordination, and implementation of activities.  
  • Bring new ideas for events.  

Voting Privileges

Members have voting privileges after attending two consecutive meetings.  

Membership  

  1. Chairperson 
  2. Vice-Chairperson 
  3. Secretary 
  4. Treasurer 
  5. Money Handling Positions 
  6. Event Coordinator 
  7. Equipment Manager 
  8. General Members

SUBCOMMITTEE TRUSTED SERVANTS 

Chairperson 

Nominated by the Activities subcommittee approved by ASC 

  1. Three years of clean time.  
  2. Six months prior involvement in the Activities Subcommittee 
  3. An example of living recovery through application of the Twelve Steps and Twelve Traditions of  Narcotics Anonymous.  

DUTIES:  

  1. Responsible for planning, coordinating, and implementing all area activities.  
  2. Accountable for all funds spent or acquired by the Subcommittee.  
  3. Responsible, together with the Activities Treasurer, for soliciting support from members with required  clean time for money handling functions, distributing the items (tickets, buttons, etc.) to those members,  and collecting the funds from those members.  
  4. Must attend all ASC meetings (or send a representative) and attend the monthly meeting (Trusted  Servants) with the ASC Vice-Chairperson before the ASC, (or send a representative). 
  5. Maintains order in Subcommittee meetings. 
  6. Arrange times and agendas for all Subcommittee meetings. 
  7. Is ultimately responsible for the functioning of the Subcommittee and the maintenance of files and  records. 
  8. Submits a monthly written report to the ASC to include 
  9. A financial statement accounting for all monies and inventory (i.e.: sodas, etc.) 
  10. Any requests for money  
  11. Report on last month’s activities and any upcoming events.  
  12. Provides a yearly budget at the March meeting of the ASC 
  13. Provides revised guidelines at the April meeting of the ASC 
  14. They should acquaint themselves with the Western North Carolina Area Service Policy.  

Vice-Chairperson 

Nominated and elected by the Activities Subcommittee from its voting members.  

  1. Two years of clean time 
  2. Three months prior involvement in the Activities Subcommittee.  
  3. An example of living recovery through application of the Twelve Steps and Twelve Traditions of  Narcotics Anonymous.  

DUTIES:  

  1. The Vice-Chairperson should be prepared to step in and assume the responsibilities of the  Chairperson or any subcommittee trusted servant of this committee, at any time. 
  2. Assists Chairperson in the maintaining of order in Subcommittee meetings.  
  3. Work closely with the Chairperson, Treasurer, and Event Coordinator to plan and execute all Area  activities. 
  4. Should attend all Activities meetings. 

Secretary 

Nominated and elected by the Activities Subcommittee from its voting members.  

  1. Nine months of clean time 
  2. Secretarial experience and some organizational ability 

DUTIES:  

  1. Takes accurate minutes at Subcommittee meetings and will forward them to the members. 2. Assists the Chairperson in maintaining the Subcommittee’s records.  
  2. Works with the Chairperson and Treasurer on the monthly ASC report. 
  3. Is responsible for all necessary correspondence. 

Treasurer 

Nominated and elected by the Activities Subcommittee from its voting members.  

  1. Three years of clean time.  
  2. Three months prior involvement in the Activities Subcommittee.  
  3. An example of living recovery through the application of the Twelve Steps and Twelve Traditions of NA.  

DUTIES: 

  1. Must attend all Activities Subcommittee meetings. Keeps accurate records and receipts of all monies,  and a running inventory of all goods (e.g.: paper goods, drinks, sports equipment, snacks, etc.). 
  2. Assists the Chairperson in creating the yearly budget.  
  3. Assists the Chairperson and Secretary on the monthly ASC report 
  4. Submits a written monthly report on all Activities monies to the Chairperson.  

Money Handling Positions 

  1. Members with three months to 2 years of clean time may handle monies not to exceed $50.00
  2. All monies over $50.00 are to be given to the Treasurer or Chairperson or their appointee, immediately  or as soon as possible. 

DUTIES 

  1. Assist the committee during events with collecting money for tickets, raffles, or food. 

Event Coordinator 

Nominated and elected by the Activities Subcommittee 

  1. Six months of clean time.  
  2. Three months prior involvement in the Activities Subcommittee.  
  3. An example of living recovery through the application of the Twelve Steps and Twelve Traditions of NA. 

DUTIES:  

  1. Liaison with the County Parks and Recreation Department to schedule Activities a. Volleyball games. 
  2. Area Anniversary Event 
  3. Assist the Chairperson in securing a facility for the yearly “Themed” Dance. 
  4. Liaison with the manager of the bowling alley for the winter bowling. 
  5. Liaison with any other event people that the activity needs 
  6. Keep the IT subcommittee informed of upcoming events in a timely manner.  
  7. Any contracts will be referred to the Activities Chairperson. 
  8. Works with the other volunteers to ensure that all the events have 
  9. Appropriate decorations 
  10. Appropriate supplies  
  11. Food, eating supplies, tickets, cups 
  12. Volunteers to set up, tear down, and clean up.  
  13. Works with the entire committee to develop a yearly budget. 

Equipment Manager 

Nominated and elected by the Activities Subcommittee 

  1. Six months of clean time.  
  2. Three months prior involvement in the Activities Subcommittee.  
  3. An example of living recovery through the application of the Twelve Steps and Twelve Traditions of NA.  

DUTIES: 

  1. Care for the volleyball equipment 
  2. In case the Activities Chair is unavailable the Equipment Manager will ensure that the volleyball game  has water, ice, cups, and snacks.  
  3. Works with the entire committee to develop a yearly budget. 

* The Chairperson or Vice Chairperson is responsible for keeping the audio equipment (Speakers).

Subcommittee Meeting Agenda and Finances  

Agenda for meetings 

  1. Opening  
  2. Reading of the Twelve Traditions 
  3. Establish voting membership 
  4. Review Subcommittee guidelines 
  5. Old business 
  6. New business 
  7. Review business of the day 
  8. Announcements 
  9. Establish the next meeting time and place 
  10. Close the meeting 

Budget 

Must be given to the ASC at the March meeting. 

  1. Annual Budget  
  2. Includes printing flyers, tickets, etc. 
  3. Meeting facility rental 
  4. General operating expenses 
  5. New Year’s Eve Dance 
  6. Area Birthday-Cook out 
  7. Bowling fees for newcomers 
  8. Volleyball Tournaments  
  9. Ice Cream Socials and Craft Classes 

Event Money Handling Guidelines 

  1. The Chairperson and Treasurer must keep a record of all tickets handed out.  
  2. There must be at least two Activities Subcommittee members with required clean time handling money  at all functions. Two members with the required clean time must also oversee the final accounting of all  monies from the function.  
  3. All contracts committing the Western North Carolina ASC or its subcommittees to amounts greater than  $500 are to be reviewed by the ASC Chair, ASC Vice-Chair, and/or, the ASC Treasurer in conjunction  with representatives from the subcommittee wishing to enter into the contract. All such contracts are to  be signed by the ASC Chair or the ASC Treasurer in the Chair’s absence.  

Revised March 2024 

Updated to ASC Policy April 2024